1.1. These Terms and Conditions (“Terms”) govern the participation of your child (“Participant”) in any and all programmes, classes, training sessions, workshops, camps, events, competitions, or other activities (“Activities”) offered, organised, or delivered by Apex Gymnastics (“the Club”, “we”, “us”, or “our”) operating in London.

1.2. By completing the registration process, signing any Club documentation (physically or electronically), paying fees, or allowing the Participant to attend Activities (“Acceptance”), you as the parent or legal guardian (“Guardian”) confirm that you have read, understood, and agree to be bound by these Terms, together with all associated Club policies, procedures, and Codes of Conduct referenced or provided separately.

1.3. Apex Gymnastics reserves the right to amend these Terms from time to time. Reasonable notice of significant changes will be provided via email, venue notice boards, or our website. Continued participation following notification constitutes acceptance of the updated Terms. The current version will always be available on request or via our website.

2.1. The Guardian acknowledges that gymnastics, trampolining, tumbling, and related disciplines are physical activities involving inherent risks. Injuries may range from minor (such as bruises or strains) to more serious injuries including fractures, concussion, paralysis, or in rare cases death.

2.2. The Guardian voluntarily accepts and assumes all known and unknown risks associated with the Participant’s involvement in Activities, including risks arising from equipment use, premises condition, actions of other participants, or the nature of the sport.

2.3. While the Club takes reasonable steps to provide a safe environment through qualified coaching, appropriate equipment, and safety procedures, not all risks can be eliminated.

3.1. The Guardian confirms that the Participant is physically and mentally fit to take part in Activities and does not have any condition that would place them or others at increased risk.

3.2. The Guardian agrees to fully disclose all relevant medical conditions, allergies, medications, or additional needs during registration and to notify the Club promptly of any changes.

3.3. Emergency Medical Consent: In the event of illness or injury where the Guardian cannot be contacted, the Guardian authorises the Club and its staff to administer first aid and obtain emergency medical treatment as deemed necessary by medical professionals.

3.4. The Guardian accepts responsibility for any associated medical or transport costs unless otherwise required by law or covered by Club insurance.

3.5. Participants who are unwell, including fever, vomiting, diarrhoea, or contagious illness, must not attend sessions until fully recovered and compliant with standard exclusion guidance.

4.1. Participants and Guardians must follow all safety rules, instructions, and procedures communicated by coaches or staff.

4.2. Appropriate clothing must be worn. Clothing with zips, buckles, hoods, or loose elements is not permitted. Hair must be tied back and all jewellery removed unless otherwise agreed for medical or religious reasons.

4.3. Participants must follow coaching instructions at all times and use equipment only as directed.

4.4. The Club maintains Codes of Conduct for Participants and Parents/Guardians. Acceptance of these Terms includes agreement to uphold those standards.

4.5. Parents or Guardians must not coach, instruct, or interfere with sessions. Any concerns should be raised with staff outside of session time.

4.6. Failure to comply with Club rules or Codes of Conduct may result in warnings, temporary removal from sessions, suspension, or permanent exclusion at the Club’s discretion, normally without refund of fees paid.

5.1. Fees are published in the Club’s current fee schedule and may be reviewed periodically. Reasonable notice will be given of changes to regular class fees.

5.2. Fees must be paid in advance by the stated deadlines.

5.3. Non-payment may result in suspension of the Participant’s place or reallocation to the waiting list.

5.4. Membership fees, including Club membership and any governing body membership, are non-refundable once paid.

5.5. Payment and refund terms for camps, workshops, or special events will be communicated at the time of booking.

5.6 British Gymnastics membership must be active and paid for to attend classes.

6.1. Participant Absence: No refunds are provided for missed classes due to personal reasons, holidays, minor illness, or external commitments.

6.2. Injury During Club Activities: Where a significant injury sustained during supervised Club Activities prevents participation for an extended period (normally four consecutive weeks or more, supported by medical evidence), the Club may at its discretion offer a non-transferable credit for future use. No cash refunds will be provided.

6.3. Club Cancellations: Where the Club cancels a session, a make-up session may be offered where feasible. If this is not possible, a credit or refund may be offered at the Club’s discretion.

6.4. Withdrawal During First Term: During the Participant’s first term only, written notice of withdrawal may be given at any time. A refund will be issued for classes in that term that have not yet been attended. No refund is provided for classes already attended.

6.5. Withdrawal After the First Term: After the Participant’s first term, you may still request to withdraw from the programme by providing written notice. Where possible, the Club will normally aim to be reasonable and may offer a refund for classes not yet attended. However, refunds after the first term are not guaranteed and remain at the Club’s discretion depending on circumstances, notice given, and operational commitments.

7.1. To the fullest extent permitted by law, the Guardian agrees to release and hold harmless Apex Gymnastics and its staff from liability arising from the Participant’s involvement in Activities.

7.2. Nothing in these Terms excludes or limits liability for death or personal injury caused by negligence or for any liability that cannot be excluded under the laws of England and Wales.

7.3. The Guardian agrees to indemnify the Club against losses arising from damage or injury caused by the Participant to others or property.

8.1. The Club processes personal data for registration, safety, administration, and regulatory purposes in accordance with UK GDPR.

8.2. Essential communications relating to participation will be sent using the contact details provided.

8.3. Non-essential marketing communications may be sent. You may opt out at any time without affecting participation.

8.4. Data is stored securely and retained only as required by law or legitimate Club purposes.

8.5. Full details are available in the Club’s Privacy Policy.

9.1. Photos or videos may be taken during Activities for coaching or promotional purposes.

9.2. Promotional use includes the Club website, social media, and marketing materials.

9.3. Explicit consent will be requested during registration. Declining or withdrawing consent will not affect the Participant’s ability to take part in Activities.

9.4. Parents are generally not permitted to take photos or videos during sessions unless explicitly authorised.

10.1. Participants should arrive on time and not excessively early.

10.2. Late arrival may result in refusal of entry for safety reasons.

10.3. Participants under 12 years or below Year 7 must be collected by an authorised adult.

10.4. Participants aged 12 years or Year 7 and above may leave unaccompanied only with prior written parental consent.

11.1. Parents are generally not permitted to watch sessions from the training area.

11.2. Designated watching weeks or events may be arranged at the Club’s discretion.

12.1. The Club accepts no responsibility for loss or damage to personal belongings.

12.2. Lost property will be retained for a limited period before disposal or donation.

13.1. The Club follows British Gymnastics safeguarding standards and UK law.

13.2. A designated Welfare Officer is appointed. Contact details are available on request or via the website.

14.1. Concerns should be raised informally where possible.

14.2. Formal complaints must be submitted in writing to Management@apex-gymnastics.co.uk.

15.1. The Club maintains appropriate Public and Employer’s Liability insurance.

15.2. Personal accident cover is not guaranteed and Guardians are advised to arrange independent cover if desired.

16.1. The Club is not liable for failure to deliver Activities due to events beyond its reasonable control.

16.2. Any credits or refunds offered in such circumstances are discretionary unless required by law.

These Terms are governed by the laws of England and Wales and subject to the exclusive jurisdiction of its courts.

If any provision is found unenforceable, the remaining provisions remain valid.